Home / Invoice templates / DJ
DJ invoice template
Updated October 2026
A DJ invoice should read like the timeline of the night. Five hours of reception, a short ceremony set, lights if you brought them, and the deposit that kept the date off the calendar for everyone else.
Example prices
Bill to
Alex and Morgan Hale
Event: Saturday, November 21, 2026
Venue: The Lantern Room, 18 Lamp St
Reception 5 hours, ceremony sound 45 minutes
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Reception coverage, 5 hours, including setup and strike | 1 | $850.00 | $850.00 |
| Ceremony sound, 45 minutes | 1 | $175.00 | $175.00 |
| Uplighting fixtures | 10 | $22.00 | $220.00 |
| Travel outside the city | 1 | $60.00 | $60.00 |
| Booking deposit already paid, credited here | 1 | -$400.00 | -$400.00 |
Payment methods on this sample: Bank Transfer, Credit/Debit Card, PayPal / Venmo / Zelle.
Opening the generator drops in the Hale wedding lines and the deposit credit. It sets the due date a week from today. The file keeps November 14. Your business name is left alone if you saved one.
Open this template in the generator. Start a blank invoice.
Got an email about changed bank details? That's a common sign of a hacked mailbox. InboxGuards alerts you when an inbox looks taken over.
Put the night on the bill, not in a text thread
- Couple or host names, date, and venue address.
- Reception hours, and whether setup and strike sit inside them. They do in this sample.
- Ceremony or cocktail hour only if you are doing it.
- Gear add-ons by count: uplights, a photo booth, extra speakers.
- Travel if you left the city.
- The deposit, subtracted.
Balance a week before you load the car
Marlow Sound collected $400 to hold the date and wants the rest on November 14, seven days before the reception. That is early enough to know the night is real. A caterer billing food by the guest is a different document, the catering template. A photographer billing a gallery is the photographer template. More ways to phrase the due date are on the payment terms page.
Hours, add-ons, and the date hold
Should ceremony sound be inside the reception price?
Only if that is the deal you sold. This sample keeps 45 minutes of ceremony sound at $175 so a couple can see it was not free time stolen from the five reception hours.
How do I show uplighting?
Count the fixtures. Ten lights at an example $22 is clearer than 'lighting package.' If the room already has what you need, take the line off.
What did the deposit pay for?
It held November 21. Four hundred dollars is credited here. The total due is the remainder, not the whole night charged again.
When is the balance due?
A week before the event in the download, November 14, 2026. Waiting until the coat check to collect the balance means you already bought the date.
Does this invoice cover music licensing?
No. It bills your time and gear. Whether the room needs a separate license for recorded music is a venue question. Check the rules that apply there. Do not write 'licensed' on the bill unless you mean something you actually provide.