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Construction invoice template
Updated October 2026
This is not the remodel draw. If you want labor, materials, and a single change on a house job, use the contractor invoice. This page is a progress application: what the contract said each piece was worth, what you already billed, and what you are asking for this period.
Schedule of values for the Oak Street addition
Figures below are the same story as the invoice. Previously billed sitework is $4,000. Nothing else on this contract had been billed before this period.
| Item | Scheduled value | Billed before | This period |
|---|---|---|---|
| Sitework | $16,000 | $4,000 | $4,000 |
| Concrete | $22,000 | $0 | $8,800 |
| CO-03 extra footing | $1,450 | $0 | $1,450 |
| Rebar stored on site | $980 | $0 | $980 |
| Retainage, 10% of this period | -$1,523 | ||
| Amount due | $13,707 |
Example prices
Bill to
Keller Housing
Project: Oak Street addition
Project # 26-118
Contract date: March 2, 2026
Period ending October 3, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Sitework, this period only (25% of a $16,000 scheduled value) | 1 | $4,000.00 | $4,000.00 |
| Concrete, this period only (40% of a $22,000 scheduled value) | 1 | $8,800.00 | $8,800.00 |
| Change order CO-03, extra footing, approved September 2, 2026 | 1 | $1,450.00 | $1,450.00 |
| Materials stored on site: rebar, not yet installed | 1 | $980.00 | $980.00 |
| Retainage held, 10% of this period | 1 | -$1,523.00 | -$1,523.00 |
Payment methods on this sample: Check, Bank Transfer.
The generator loads the four work lines and the retainage credit, plus the project number and the period date. It leaves your company name and logo alone.
Open this template in the generator. Start a blank invoice.
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Terms on a pay application
This sample is due 14 days after the application date, not net 30, because that is what this fictional contract uses. Match the due date to the contract you signed. Retainage is not due on this invoice. It comes due later, on whatever schedule the contract names. Stored rebar is billed now because it is on the site, even though it is not in the wall yet. Some contracts refuse that. If yours does, delete the line.
No sales tax is applied in the example. Add a rate only if this job is taxable. Lien paperwork, when the contract wants it, travels with the application. Check your state's rules before you promise a waiver form you have not read.
Progress bills, retainage, and change orders
How is this different from the contractor invoice?
The contractor sample is one remodel draw: labor, a vanity, and a change, with no holdback. This page is a pay application against a contract schedule. Use that other page for a bathroom. Use this one when you are billing percent complete.
What is the schedule of values doing here?
It is the contract broken into pieces, with a scheduled dollar amount on each piece. The invoice then says how much of each piece you are billing now, not the whole contract again. Sitework on this sample is another 25% of $16,000.
How is retainage shown?
As its own negative line, 10% of this period, including the change order and the stored rebar. It is money held back, not a discount. Your contract might skip retainage on stored goods. Follow the contract.
Where does a change order go on a progress bill?
On the application for the period when it was approved, at the amount approved. CO-03, an extra footing, was approved September 2, 2026, and it is billed in full on this application.
Do I attach a lien waiver?
Attach one when the contract asks for it. Waiver rules are not the same in every state, so check your state's rules rather than treating this sample note as the waiver itself. The invoice can point at the waiver. It does not replace it.