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Cleaning invoice template
Updated October 2026
Cleaning invoices split into two habits. Homes pay for a visit and maybe an oven. Offices pay for a month, a PO, and a stack of visits nobody at the front desk personally watched. Both are on this page. Only the office is the file you can download.
The download: a September office account
Example prices
Bill to
Bright Hall Dental
900 S 24th St, suite clean
Accounts payable
PO 4419
Access: front lockbox, code written on the work order (not on this sample)
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Office clean, 4 weekly visits in September | 4 | $85.00 | $340.00 |
| Restroom restock | 1 | $36.00 | $36.00 |
| After-hours kitchen detail, one visit | 1 | $70.00 | $70.00 |
| Supplies: paper, liners, glass cleaner | 1 | $28.00 | $28.00 |
Payment methods on this sample: Check, Bank Transfer.
The generator opens the Bright Hall month: four visits, the restock, the kitchen detail, supplies, and PO 4419. Your company name stays as you saved it.
Open this template in the generator. Start a blank invoice.
Got an email about changed bank details? That's a common sign of a hacked mailbox. InboxGuards alerts you when an inbox looks taken over.
A different example: one house visit
Example prices
This home bill is not the PDF, Word file, or generator preset. It is here so a house cleaner can see add-ons without pretending they are the dental office.
| Biweekly home clean, one visit | $140 |
| Inside the oven | $40 |
| Inside the fridge | $25 |
| Due when you leave | $205 |
Client in this side example: the Ellis apartment. No PO. No monthly count. Pay at the door.
What each kind of client needs to see
On the office bill
- How many visits, and which month.
- The PO, if they issued one.
- Add-on work, like the after-hours kitchen, as its own line.
- Supplies, if they are not inside the visit price.
- No door codes.
On the house bill
- The cadence, such as biweekly, and the date you were there.
- Add-ons named: oven, fridge, inside windows.
- Who let you in, kept off the invoice if it is a code.
- Whether you are paid that day.
Net 15 for the office, same day for the home
Bright Hall is billed on the 1st for the month that just finished, due in 15 days, because an office pays from a queue. The apartment example is due when you walk out. Mixing those terms on one invoice confuses both clients. Recurring billing, as a habit, is also covered on the recurring invoice page.
House cleans and office accounts
What changes between a house clean and a commercial invoice?
A house bill is often one visit, paid when you leave, with add-ons like an oven. A commercial bill is often a month of visits plus a PO, paid by an office that did not watch you work. The big sample on this page is the office. The smaller one is a home.
How do I bill a route that repeats every week?
Count the visits. This office was cleaned four times in September, at an example $85 a visit, instead of a vague monthly fee that hides a missed week. If you sell a flat monthly rate, say flat monthly and say what a missed visit does.
Should supplies be included in the visit price?
Either way works if you say which. This commercial sample lists paper, liners, and glass cleaner at $28 so the client can see them. Folding supplies into the visit is fine when that is the quote. Do not do both.
Where do keys and alarm codes belong?
On your private work order, not on an invoice that gets forwarded through an office. The sample says the code lives on the work order and leaves the digits off the bill.
Can I charge when they cancel the visit?
Only if you told them the window ahead of time. A locked-out trip or a same-morning cancel can be a fee, but debuting that fee on the invoice is how you lose the account. This sample has no cancel line.